Cameron Kids Associates Terms & Conditions

By registering with Cameron Kids Associates, you agree to the

following terms and conditions:

How to apply:

1. You can apply to be included on our casting database of

youngsters by submitting the online registration for free. Once this

has been completed you then login in and create your profile filling

out all sections to the fullest (we refer to this information as “your

details”).

2. Important: by making an application:

• You agree when registering with us that you youngster is not doing so as an employee or being employed.
• You agree that you have the relevant work permit or share code to allow you youngster to be here legally. 
• You must have a form of ID uploaded, either a passport or Birth certificate.
• You agree that we may publish your youngsters details (including your photographs) from our database, include your youngsters details on our website and any other materials, and forward your youngsters details to any production companies or any other client of Cameron Kids Associates LTD (referred to as “production companies”) and to contact you with offers of bookings and details of other productions we are casting for, and about other services related to your bookings.
•  You agree on behalf of your youngster to follow all our terms and conditions set out here and adhere to all the rules and regulations set out by the booking production. 
• You agree that a parent or guardian must sign up and all contact information must be someone over the age of 18 due to the legalities of contracts and bookings.

3. Once registered with us we will check and approve your

youngsters profile once all relevant checks have been completed.

We are unable to approve a profile without a Passport, contact

information and valid work share code if required.

4. By registering with us at the CKA this does not automatically

guarantee you will be approved, we reserve the right to refuse your

application and remove you from our database and books without

notice.

5. Once registered with us we will start to send you Availability

checks which you youngster is suited for. We make no guarantee

that we will offer your youngster any bookings or work as casting

are in the hands of productions.

Your Details and Data:

6. Under the Data Protection Act (1998) and GDPR (2018), we are

the data controller of all your details we hold. We will use your

youngsters details only for purposes related to this contract, or as

agreed by you or permitted by law, including contacting you with

offers of bookings and details of other productions we are casting

for, and about other services related to your bookings. We will use

appropriate measures to keep your youngsters details safe and

secure. We will not sell, license or trade your personal information

to others.

7. You are responsible for maintaining all your youngsters details on

their profile - including contact telephone number, email and

address. If we discover that their details are incorrect we have the

right to remove you from our database and books.

8. We do not charge a registration or admin fee therefore you are

also responsible for keeping your youngsters profile up to date and responding to all self tape or booking requests in a timely manner.

This also includes measurements and photos to which are a vital part of

casting. Failure to keep these updated can result in production

releasing you and may also result in your youngster being sent

home and unpaid.

9. All bank account information must be kept up to date as we pay

all our fees by BACS to the account registered on the profile. The

name on the bank account must match that on the bank account

statement. We are not responsible for checking this or retrieving

any payments made to the BACS information provided on your or youngsters profile that is not

correct.

10. You are able to request removal from our books at any given

time. Please note that we will remove your information from our

database but must keep a record of all invoices paid to submit to

HMRC upon our next tax year. This will be held for 1 year after

removal.

Fees:

11. We do not charge a registration fee nor an admin fee and with

such we request that you keep all your youngsters data up to date

and respond in a tily manner.

12. With all bookings we deduct a 18% commission fee from all our

artists unless otherwise stated.

13. When a travel payment is given which is indicated at the time of

booking or availability check we do  take commission from this. We do not take commission from any Per diems paid to you or your youngster. 

14. We at Cameron Kids Associates do not pay travel or

accommodation and will not reimburse any cancelled dates at

productions request. If Travel or accommodation is to be covered

this will be advised at the time of booking as this comes direct from

production and not Cameron Kids Associates.

15. On your youngsters booked day you may be requested to fill out

a chit form. This is an important document that shows you

attendance and working hours. Please note that some productions

do this via our online portal and if so we will advise.

16. If you breech any terms and conditions set up by production or the agency payment can be refused. Please note if refused by production we at Cameron Kids Associates can not be held liable. 

Bookings:

17. Once booked you will receive a booking email, it is important to

check all and make sure all is understood.

18. We understand that circumstances change and therefore

request that if you are no longer able to accept the booking that you

advise in a timely manner. Youngsters require a license to be on set and with such a replacement is not possible so Failure to advise

can result in your youngsters profile being removed from our

database and books.

19. Production companies are entitled to cancel any booking

without charge up to midday the day before the booking with some

being 15:00 always good to check. We will notify you as soon as

practicable after we receive notice of the cancellation of your

booking. However not all bookings will have a cancellation fee, it

depends on the agreement. We will notify you of any fee due at the

time of cancellation.

20. We do not accept SMS’s, Social Media messages and

WhatsApp messages as a form of non attendance. To advise of non

attendance please do one of the following:

• If you can not attend and it is within office hours please call the

number given in your booking email.

• If its out with office hours please email

info@cameronkidsassociates.com with your youngsters full

name, job attending and reason for non attendance.

• Contact can be made in the open whatsapp group if there is

one, but must also be followed up with an email.

21. Once your youngster has been booked by production they will

request you to sign and NDA or Global agreement on their behalf.

This is an agreement set out by production and must be read and

signed by all artists. Failure to do so can result in release and non

payment from the production company. We at CKA can not be held

liable for any issues that arise due to no signed NDA’s Or Global

agreements.

22. If you have any issues or queries when on set you must contact

a member of CKA or the registered Chaperone on Set and not the

production company direct. We are the agency that acts on your

behalf and will adviser and response to your issues or queries.

Confidentiality:

23. Important: The work you do on any booking is strictly

confidential, and you must not disclose any details to anyone. For

example:

• You must not make any film or sound recording or take any

photographs while on any set.

• You must not contact any journalist, newspaper, magazine or

other publication about any production you have worked on.

• You must not post any comments or photographs on any

website, blog or social network about any production you have

worked on (this includes Facebook, Twitter, Instagram,

Snapchat, WhatsApp, TikTok or any other social media

platform ).

• Production may also ask you to sign their own (NDA) Non-

Disclosure agreement, this may be digitally signed.

If you are in breach of any thing listed above we will

immediately remove you from our database and books without

notice or warning.

Payments:

24. You Authorise Cameron Kids Associates to invoice and collect

all fees from production for your bookings on Behalf. Of your

youngster. These Fees will be paid into our Business Bank account

and distributed to you in a timely manner using our online BACS

banking.

25. Payments from production companies can take anything from 4

– 15 weeks. We at Cameron Kids Associates endeavorer to pay our

artists within a 30day payment period where possible. We are only

able to pay once production has paid us and can not be held liable

for the time scale in which it takes.

26. You will receive an email regarding your your payment with a

break down of what has been paid. This will then fall into the

allocated account listed on your/youngsters profile within 48hours.

27. If you fail to meet the requirements set by production at filming or fitting productions can refuse to make payment and CKA can not be held liable for these. This includes miss measurements, license issues and lateness/no show. 

28. When registering with us you are doing so as a freelancer and

not an employee of Cameron Kids Associates. Therefore as a

freelancer we can not be held responsible for your Tax or National

Insurance and with such when registering with us you agree that we

can not be held liable and that you are not an employee. As most of

our youngsters are exempt from Paying Tax due to their age this

clause only effects those over the legal age.

Removal from Database and Books:

29. We reserve the right to remove you or your youngster from our books with no

notice nor reason given. This is at the discretion of all staff

Cameron Kids Associates.

General Information:

30. We reserve the right to update the guidance on our website

at any time without any notice given to you. This includes our terms and

conditions, Child protection and Privacy policy.

31. We believe in inclusion and diversity here at CKA and will not

tolerate any discrimination of of age, colour, culture, educational

level, ethnicity, family status, gender identity and expression,

immigration status, mental and physical ability, national origin,

neurodiversity, political belief, race, religion, sex, sexual orientation,

size, social and economic class to any member of our Staff, artists,

Clients , Production or Crew. If we are made aware of this we will

remove you from our database and books with immediate effect.

32. Parents understand that they will not be permitted to remain on set with their youngsters and refusal could result in your youngsters removal from the job and our books.

33. You agree that if communication and actions are not completed as advised in an email that removal from the agency can be taken. This includes self tapes, license forms and other important information. 

34. All mentioned in these terms and conditions and the

interpretation or enforcement of it, and any other matters or

disputes arising in connection with be governed by Scottish and

English Law and you and we herby summit to the exclusive

jurisdiction of the Scottish and English Courts.

Director - Mark Cameron